Executive Committee Minutes 07/04/22

News

Somerset Golf Captains Executive Committee

DRAFT Minutes of the meeting held on Thursday, the 7th April 2022 at the Admirals Table, Bridgwater 

Present Roy Parmiter (Vice President & Chair), Bob Acland (President), John Beer, Stephen Butterfield, David Andow, Iain Robertson, Paul Chesney

Chairman welcomed Paul Chesney as a newly co-opted member to his first meeting of the Executive Committee.

  1. Apologies were received from David Bate and Rob Ford
  2. Matters arising
  • 5(a) The photographs on the USB stick were well received
  • 5(a) Sale of bow ties went ahead as planned
  • 5(b) Captains invitation: details of the financial arrangements had been emailed to both Iain and David .
  • 5(c) Discussions regarding the possibility of the Four Counties event at Mendip Spring are ongoing
  • 5 (c ) Roy Parmiter confirmed he had received a tie and a letter of introduction which he had passed on to Tommy Tulk.
  • 5(c ) Numbers for the Captains Day invitation at Oake Manor now exactly 80 (i.e. full unless Oake release more tee times). Committee still need to discuss the criteria to be applied to guests invited to the Captains Day (Action: carry forward to a future meeting)
  • President enquired about Ken Hinchliffe and Ian Robertson confirmed there is nothing new to report. Ken is out and about walking
  1. Captains report

Main feature was the dinner which went very well. Things have been very quiet on the golf front. I attended the selection committee on Tuesday and we now need to discuss the future of the dinner. On behalf of the committee, Vice-President thanked Stephen for his year as Captain and felt that Stephen had successfully carried Somerset Golf Captains forward; and that his dinner organisation in particular has been exceptional.

  1. Review of Dinner arrangements.

The Committee shared feedback and reviewed the 60th Anniversary Dinner in some detail.

  1. Treasurers report

Treasurer presented a document showing  the Somerset Golf Captains end of year report. Tresurer confimed £8294 in the bank with net assets of over £4000. Agreed that the cost of matches should go up to £40 next year, subject to approval at the AGM. Stock of livery and trophies nicely in hand. Some discussion regarding the presentation of the accounts and the difficulties caused by dinner receipts and payments going across reporting period. Consequently, it was proposed that the committee should change the reporting period for recording the financial year from the 1st of January to 31st of December and this was agreed.  Further agreed that an interim report would be presented to the AGM covering the period from January to the AGM. It was therefore agreed that David Andow would do a report based on December 2021; with an interim report covering the period from January to April 2022, and that this information will be placed on sheets and chairs as people enter for the AGM. i.e. agreed that nothing will be sent out prior to the AGM (the papers will be placed on chairs for people as they arrive). Also agreed that the agenda should be printed out and left on the chairs, but not the minutes which have been widely distributed by email, and are available on the website.

 

  • Secretary’s Report
  • Secretary confirmed recruitment of new captains: Minehead invoiced and paid; Enmore invoiced but not yet paid. Vice president confirmed that a person had been approached about the possibility of being Captain of Captains in 2024, and it was agreed that they should be referred to the Presidents Committee (Action: Secretary to convene a meeting of the Presidents Committee in the near future).
  • Fixtures for 2023 are firming up and further discussions are to be held with Mendip Spring with regards to the possibility of hosting the Four Counties. We need a date as soon as possible to share with other counties concerned.
  • The selection committee convened on Tuesday and teams for the whole season have now been selected. The teams had been posted on the website and emails have been sent out to every individual concerned. There is also a complete set of teams for all matches in a single document on the website. Secretary described this as an absolutely mammoth task.
  • Spring meeting: Agreed that the President would present to cheque in the sum of £300 to a representative of Long Sutton Golf Club. Winter Rules are still in place. Committee also confirmed tasks to be allocated to different people on the day.
  • Preparation for the AGM: agreed the AGM agenda and minutes. No specific issues have been raised by the membership prior to the 14 day notice period required. Agreed that the President  will propose the election of officers “en-bloc”. We understood that Rob Ford has the camera which we would need for the Spring Meeting and AGM. President indicated he hoped people would wear jackets and ties. Subsequently agreed that this would apply to the committee; but jacket and ties for other Captains would remain as optional (in accordance with the email sent out by the secretary in publishing the start sheet and dress code). In terms of matters carried forward from the previous AGM, the only one which merited a response was the query from John Chillington regarding the re-coupling of the Sussex and Hampshire games. President will deal with this at the AGM. Agreed that treasurer would be the person appointed to propose the increase in match fees

 

  • Any other business
  • We discussed the possible dress code for inter-county matches and agreed that we should continue to wear jackets and ties
  • The presentation to SGC from the R&A is to be passed for President to President; and our understanding was that it be on display in the trophy cabinet at the President’s Club
  • Invitation to dinners from other counties. Secretary has received invitations from Wiltshire, Hampshire, Sussex and Surrey. Secretary proposed that the committee reviews its existing policy ( i.e. allocating representation at other County dinners on a purely rota basis) to take account of different workloads of the different roles on the Committee, and out of respect to the host counties who often extend invitations which specify that they are intended for specific post holders e.g. Captain, President or Secretary.We then went through the other dinners and agreed a provisional list: Hampshire (7th June) John Beer, Sussex (6th October) Roy Parmiter; Wilts (15th September) David Bate Surrey (28th October) ???
  • Treasurer confirmed he is looking at an app which match managers can give to players so that payments go into the account under the specific fixtures. Treasurer confirmed that he doesn’t always get notified of changes to the publish teams.

Date of next meeting Tuesday, the 24th of May at 7 pm